WHire BULK is aimed at facilitating end to end processes in bulk recruitment of labourskilled/semi skilled emplyees. It is designed for a Principal recruiter engaged in recruitment for multiple companies in multiple countries. The Principal may have branches or labour supply Agencies in various countries. This multi-faceted, multi-lingual, configurable, process driven software encompasses all dimensions of recruitment including demand letter and job splitting, Resume scrutinising and approval, candidate availability confirmation, selection process, offer issue, Medical test, police and other verification, and travel.
Features
  1. Seamless Integration of processes across Principal, customer, Agent, selection agency, etc.
  2. Flexible and customizable business processes with definable work flows.
  3. Users have differentiated access to only authorized activities through the user's portal.
  4. Multi country, Multi language, Multi location operation is possible for the principal.
  5. Processes can be configured as per the need of the customer of the Principal.
  6. Can create multiple offer letters and has facility to pre / post approval.
  7. Also manages Medical test, Police verification, Background checking, EC/Visa status verification, Travel etc.
  8. Detailed selection process with option to use a third party in multiple locations.
  9. Knowledge assimilation facility.
  10. Configurable Approval Process.
  11. Easy to configure & rapid deployment.
  12. Stringent data security and activity logging.

WHire Bulk is designed for ease of operation. There are predefined services preconfigured against a role. However, the services can be redefined against a specific user. All activities, information and communication are accessed through the personal portal of each user. Individual portal will be unique due to differences in authorizations of activities, This ensures data security and access restriction.
Principal The principal is the organisation who engages the WHire - Bulk system to carry out the recruitment activities. The Principal has a set of users who are preconfigured with services. The Roles are - The CEO, Sales Person, Customer Executive, Head of Operations, Finance Executive, and Branch Executive.
Customer Customers are the organisations who request the Principal to conduct bulk recruitment. There will be a primary contact person and other persons who are part of a work flow.
Branches / Agents Principal gets the resumes from its recruitment branches in multiple countries or from labour supplying agents. They are not treated as a part of the Principal's organisation as they may have financial deals with the Principal. The agents have close interaction with candidates and has extensive role to play in recruitment.
Selection Process Enablers The system allows the selection process to be conducted by an external agency. The agency can define the selection process and implement them after approval from the customer. They may also be involved in issue of offer letter to selected candidates.
Candidates Candidates have access to the system for putting in their resume against a specific skill set or job category. The system also provides access to information pertaining to the individual candidate.
System Administrators These are the employees designated to configure the system and are responsible for WHire base configuration.
Medical Institutions Approved medical institutions have the facility to access the system and input the details of the medical tests carried out and the result of the tests.
Travel Agents The travel agents have access to the system to provide ticketing quotes and once finalised view visa details and issue Tickets.
Background checking agencies The system supports access fro background checking agencies for getting and putting in information of candidates with respect to ones antecedents.
Principal is the organisation which uses WHire BULK for providing recruitment services to the customer through other services providers like the Agents, selection agencies etc.
The CEO The CEO is the head of the organisation and will have access to all activities and reports in the system. However, the CEO has only read permission and will not be able to change any information dealt by another users. Only one person can be assigned the role of a CEO.
Sales Persons The sales person interacts with the customers and brings in the enquiry or the demand letter for the candidates. He has the option to get feedback on the enquiry from the agents in different countries which can be given to the customer and earn further goodwill.
Customer Executives This role is to interact with customers for resume approval, information transfer on Work permit, Visa etc. Carry out all jobs of the customer in case the customer needs assistance.
Heads of Operations There can be multiple Heads of operations for various locations or in the same location. He has multiple customer and Branch Executives working under him. Activities can be configured to be approved by the Head of operations. All activities of the Customer, Branch Executives etc. can be viewed by him.
Finance Executives Finance Executive is responsible for the billing to the Branches or Agents. The billing and financial transactions are not under the purview of WHire - Bulk. However, the billing information sans the amount will be shown in the system and the Finance Executive gives approval for the Agents/ Branch to view the work permit or Visa information.
Branch Executives All communications with the Branches or the Agents are carried out by the Branch executive. This includes the initial scrutinising of the resumes, negotiation with Branches on financial terms, allocation of visa & work permit information etc.
The customer is an organisation who entrusts the Principal to carry out the bulk recruitment as per a demand letter. The customer can have multiple types of users, such as CV scrutinising officer, Approving Officer etc. All activities of the customer can be carried out by the respective Customer Executive. However, there is traceability built in. This is done to avoid any stoppage of work /process flows in case a customer has difficulty in using the system.

Some of the activities that can be carried out by the Customers are as follows.
  1. Scrutinise and approve the resumes
  2. Final approval of the candidates for selection
  3. Configuration of the selection process
  4. Approval of the external selection agencies
  5. Create /modify and approve offer letters
  6. Down load the appropriate information for obtaining required Governmental permissions for employing the selected candidates
  7. Upload information on work permit, Visa etc
  8. Get all appropriate information on the candidates
  9. Access the travel and arrival information
  10. Access all information on a specific recruitment process
Branches or Agents are the organisations who provide the resumes of the candidates and coordinate with candidates for all types of activities like Availability checks, Selection processes, Emigration clearance, Governmental or other permissions etc. All activities that are designated to be carried out by the Branches or the Agents can be conducted by the respective Branch Executive. This is to ensure the process continuance in case the familiarity or the facilities are adequate for the Agents to use the system.

The main designated tasks are as follows.
  1. Upload/Enter resume details as per job or to the resume data base
  2. Confirm availability of the candidate
  3. Scan and upload all the document pertaining to the candidate
  4. Communicate with candidate on selection process activities and schedules
  5. Coordinate with candidates on the medical tests, Emigration clearance etc.
  6. Acquire all governmental clearances and back ground checks on candidates
  7. Manage the travel arrangements and other activities
  8. Update the system with all required information
The Bulk recruitment solution WHire - BULK is a data driven system. The configuration of the system is critical for the smooth operation of the system. Activities are clubbed together as services and they can be allocated to a user. The system administrator is in charge of the operation of the entire system. WHire - Bulk has user friendly screens making the administration an easy task.
  1. Create and delete users
  2. Allocate/reallocate services to users
  3. Create base configuration data
  4. Create work flows for approvals
  5. Create mail and other templates
  6. User activity log monitoring and management
  7. Turn ON or OFF certain facilities according to requirement
  8. Produce all MIS reports

Return of Investment (ROI)
WHIRE is designed to optimise resources. The system also has learning capabilities and the knowledge reusability. This ensures a progressive reduction of manpower and other resources. It is projected that resource reduction of up to 70% can be achieved within a year of operation.
The following points highlight the means of high ROI:
  1. Low roll out and bring to production time - quick realization of enhanced productivity
  2. Immediate reduction of manpower consumption
  3. Higher productivity through improved recruitment processes
  4. Knowledge accumulation reduces progressive cost and time per hire
  5. Can integrate with multiple customers and labour supplying agents in multiple geographical locations through a single installation bring in higher ratio of volume of business to required manpower/Infrastructure
  6. Seamless integration of the upstream users (customers) and own stream users (Branches / Agents/ selection agencies etc) bring in high efficiency due to drastic reduction in time & manpower to communicate and exchange or approve documents and information
  7. Standardised process for recruitment reduces control costs, improves effectiveness, lowers training costs and increases collaboration
  8. Reduction of errors due to closer control with transparency of activities across authorized levels resulting in higher efficiency
  9. Easy expansion of business to other geographical locations due to multilingual capabilities and system being based on Internet technologies
  10. Low cost of maintenance and low service time as the system is over the internet and access is restricted to authorized persons only
  11. Discussion boards between users to resolve issues immediately brings down the cycle time and improves the cost per recruitment ratio
  12. Higher productivity through automated management processes


Individual portal Each user has their portal and the content of the portal depends on the authorization of the user. All activities, communications, and information are accessed through the portal.
Multi language enabled WHire is multi language enabled. The user interface language and the data entry language can be different. All languages that are UTF-8 complaint are accepted by the system - presently about 650 languages.
Configurable work flows All workflows are configurable and there is no limit to the number of independent workflows that can be configured for an activity.
Discussion boards Discussion boards are provided for the resolution of issues between users on various matters like approval process etc.
Low learning time The system is designed to have a low learning time. The screens are arranged to learn fast with no ambiguity. The system has context sensitive menus and movies. This avoids reading up heavy manuals and speeds up the learning.
Alerts and mails WHire initiates the user through alerts and mails. This is meant for reducing the time to attend to a specific task.
Question Banks Question banks can be created by experts. It can used to conduct selection activities etc.
Predefined Forms Predefined forms for conducting medical tests, Police verification, Back ground checking etc.
Additional Information of candidates specific to job category User can create additional job category specific forms for collecting additional information from candidates. These forms are also searchable, which enables the easy short listing of candidates for a specific job requirement.
Activity Logging The system has detailed activity logging. These logs can be used for generating reports on the activities of a user. This can be used to track the user or to assist any law suit like discrimination suit etc.
Email templates The system sends emails to users regarding various situations. The templates can be designed as needed.
Extensive MIS reports The system has scores of built in reports which provides details of the activities in the system. All reports are provided in MS Excel thus further manipulation of the reports are easy.
User Management Create multiple uses and allocate various types of services which synchronize with the policies formulated by the Principal.

Enquiry registration and market feedback The system has the facility to input an enquiry for bulk recruitment and it can be sent to the branches or labour supplying agents, to receive feedback on several aspects like the labour rates, availability etc.
Splitting up of the demand letter into jobs The customer executive can split the demand letter into jobs and allocated them to Branches or Agents to supply the relevant resumes. This goes through a process of approval with the Head of operations with adequate understanding of the financial relationship between the Principal and the Branch or Agent.
Resume approval process The resumes submitted by the Agents are reviewed by the Branch Executive and there after by the customer Executive. The customer Executive also fetches relevant resumes from the data base. The resumes are pre-approved by the Customer with the portions of resume hidden and then fully after the viewing in full. The availability of the candidates is also confirmed once approved.
Selection Process creation The system enables multiple selection elements to be created and attach to a job. The required parameters for each element can be configured with respect to the agencies, to conduct the selection processes, locations, schedule of events and the candidates for each of the elemental process.
Selection process The selection process can be conducted by either the customers themselves or by an external agency, including the Principal. The selection process includes definition of process steps, the team to conduct, the coordinator etc. The process is formulated and the schedules of events are also attached to respective event at the respective location. The section process will also have details on the activities and the measurement points.
Offer Process The system provides facilities to create offer letters against each job. The offer letter can be printed out in predefined formats and issued by the authorised person. Alterations for an individual candidate are also possible through an approval process.
Medical Test Respective medical forms can be created and attached to a specific job. These forms are accessible to the approved Medical Institution and they will be able to enter the data into these forms and certify the print out. Hard copies can be scanned and kept in the system.
Back ground checking, Police verification, Governmental clearance and such activities The system provides the facility to store such information and give the respective data for verification etc. WHire -Bulk can provide customer specific demand for giving direct access to the verification agencies to the system.
Work permit and Visa process Work permit and the Visa information are compartmentalised for access by the various Agents or Branches. The customer or the Customer executive inputs the information and after authorisation by the Finance Executive is distributed by the Branch Executive. The work permit and the visa information has a bearing the results of Selection process, Back ground checking, Medical test, Police verification, Governmental clearance etc. The dissemination of the information to branches/Agents depends on the financial dealings between the Principal and the Branches/Agents.
Visa stamping, Emigration clearance etc The system captures the details of Visa stamping and emigration clearance information. It also provides check lists for the same.
Ticketing and Travel Ticket may be procured by the Customer or Principal or Agent or Candidate himself. The system supports all these types of activities. It also has the facility for the principal to get quotes for the tickets from multiple travel agents and place orders for issuing tickets in case ticket are provided by the Principal . The system also provides a configurable check list for the candidates on the pre-travel arrangements.

Reduction of recruitment-cycle time
  1. Seamless integration of activities amongst the Customer, Principal, Branches, Selection agency, Candidates etc.
  2. Adequate over lap with the user roles to eliminate the blocking of process flows due to users not using the system (Not taking decisions)
  3. Rapid deployment
  4. Low requirement of technical expertise to operate
  5. Minimum learning time to operate the system
  6. All documents are kept in the system and can be printed out by authorized persons enabling faster documentation for getting approvals. Faster recruitment campaign over the internet
  7. Automatic processing of CVs using multiple searches
  8. Faster applicant matching
  9. All activities / information are pushed to the user through the portal
  10. Faster information exchange
  11. Easy scheduling and rescheduling
  12. Multiple selection process in multiple locations
  13. Minimum clicks for doing a specific task
  14. Only authorised person will have access to the respective data
  15. System aids / forces to take decisions, reducing errors or slips
  16. Context sensitive help & Feature demonstration movies for rapid self learning
  17. Availability of adequate information creates faster decision making
Significant reduction in recruitment cost
  1. Low manpower consumption per recruitment
  2. Progressive reduction of recruitment time as resources are built up in the system
  3. Low Maintenance & Operation cost due to remote diagnosis and error fixing
  4. Low cost of communication using emails
  5. Manual operation in recruitment can be shifted to low cost geographical locations without losing control
  6. Short learning time to operate
  7. Customisable, flexible processes
Compartmentalisation of Information to ensure business security
  1. The roles are defined for each user and only allocated information can be accessed by them
  2. Each user will see only the menus under their purview and will have no knowledge on other activities
  3. The Customer Executive will have no access to Agents through the system. Similarly the Branch Executive will have no access to the Customers through the system
  4. The CEO will have access to all activities of all users. However he will have no right to change any activity. But shift the privileges of the user to another one
Built in Best Practices
  1. Developed after extensive market experience and interaction with multiple recruiters having decades of experience
  2. Enhancements will be developed through interaction with Bulk recruiters and made available in the coming versions
Increased business operation arena and trans-geographic reach
  1. Designed and developed on Internet technology, the system is independent of location of the application server and operators
  2. Being a Multilanguage application, it can serve multiple users simultaneously using multiple languages from a single machine
  3. Being a single instance of the software controlling all operation; monitoring and control of operations across geographies will be effective
  4. Being a uniform system across geographies, uniform organisational priorities can be rolled out at all locations
  5. The talent pool can be shared across the various locations of operation
Enhanced efficiency
  1. Flexible individual job based processes
  2. Prevents duplication of effort
  3. Enforces decision making and provides multiple processes
  4. Generates various analysis reports quickly and easily
  5. Detailed log analysis to enable activity tracking
High security
  1. Authorisation based access to services / activities
  2. All activities are pushed through individual user specific portals based on authorisation
  3. All activities are logged and hence detailed activity maps can be taken on individual users
  4. If required, secure access can be provided
Efficient Customer support
  1. Easy maintenance through remote authorised log in and simulators
  2. 24X7 online help and low response time